Do you find yourself in a hurry most of the time and struggle to complete your work before deadline? Improving your daily routine is a tough task, especially when it comes to meetings. You’ve probably already tried some trendy techniques, but with little or no results. Well, the answer to this isn’t some supernatural ability – it’s an effective use of time.
Spend Time To Make Time
As Atlassian.com points out, if you want your schedule to work for you, you need to devote time to organising and maintaining it on a regular basis. Before we dive into the nitty-gritty mechanics of rearranging your calendar, here’s what you should mentally prepare for:
- Initial organisation. The first time around, expect to take 1-3 hours getting fully organised, depending on the number of recurring meetings you attend.
- Weekly maintenance. Block out 30 minutes on Friday afternoon to review your calendar for the following week. If you have clashes, reorganise them. Yes, more clashes may come up during the following week but at least you will start the week with a clear, clash-free calendar.
- Ongoing maintenance. Once every quarter or so, you will likely need to spend 1-3 hours to review and reorganise your meetings. Recurring meetings will drop off, new ones will appear, and you’ll need to reshuffle things.
For many people, working hours will be determined for them by the company. But if you have flexibility, be proactive about scheduling your hours for each day.
Think Of How You’re Going To Use Your Time
Does your calendar typically look like randomly stretched out meetings across the day with little 15-30 minute gaps everywhere? There’s no time for any kind of real work, which is incredibly frustrating.
If you want to create blocks reserved for deeper work, you need to organise your days into categories of work. First, decide whether you’ll be better off doing your deep work in the mornings or afternoons and note everything you’ll need to reschedule to accommodate that. More time for deep work is the whole point of de-fragging your calendar, so stake your claim by putting in those deep work blocks, then try to make everything else fit around it.
Next up: recurring tasks or activities that absolutely have to happen at certain times. Do you need to drop kids off in the morning? Or leave by a certain time? What about that standing appointment with your chiropractor? Mark those on your calendar so you don’t end up with clashes.
Last, tackle your meetings. If you have a bunch of 1-on-1 meetings you need to run each week, group them together and run them back to back. Then work through other meetings you own.
Find A Workplace That Suits Your Needs
Choosing the right workplace to match the specific needs can be a challenge. Different spaces are tailored to different uses. At the BWorking Coworking Spaces, located at the heart of Lisbon’s business district, well known for freelancers, startups and small/medium companies, there are a few subscription plans to choose from. So, you will easily find the one, most suitable for you.
Our coworking space has been designed to welcome all types of professionals who want to work here. Obviously, here you will find the main coworking space with designated workplace, but also – private offices and meeting rooms. Or, you can try the benefits of the Virtual Office services at the BWorking Coworking Spaces! The flexibility offered by the virtual office helps productivity and workforce satisfaction. You will also make cost savings in areas such as technology, as virtual offices require no purchase or lease of telephone systems or mainframe computer systems, and most software packages can be accessed via cloud-based systems for relatively small subscription costs.In addition to enabling the productivity of our coworkers, we encourage the exchange of ideas and networking among professionals from different segments by organising weekly events and workshops.